Privacy Policy - Introduction
Parkwood Healthcare takes its responsibilities under the General Data Protection Regulation seriously and as such we are committed to protecting your privacy.
This Privacy Policy explains our data processing practices and your options regarding the ways in which your personal data is used.
Parkwood Healthcare Ltd may change this policy from time to time and will provide notice of the changes by updating this page. Please ensure you check this page occasionally to ensure that you accept any changes. This policy is effective from 1st May 2018.
Getting in Contact
If you have any requests concerning your personal information, any queries with regard to its accuracy, our processing activities, or you wish to lodge a complaint, please contact us via one of the following methods:
By email: parkwood.livewellstaywell@nhs.net
By mail: Data Controller, Parkwood Healthcare, Suite 1, Leywood House, 47 Woodside Road, Amersham, Bucks, HP6 6AA
By phone: 01628 857311
Please note that when a data subject request is made, we will respond and action your query within one calendar month.
What is Spark?
‘Spark’ is a sub brand of ‘Live Well Stay Well’. Live Well Stay Well is a brand name of Parkwood Healthcare Limited and we are commissioned to deliver lifestyle improvement services including lifestyle referral hubs on behalf of local authorities. You are a client of Parkwood Healthcare and we are responsible for collecting and processing your personal information and details required to provide you with our services or to refer you on to our partner organisations.
What services do we provide?
Parkwood Healthcare provides the following services *(please note that not all services are available in all areas):
- Adult Weight Management
- Child Weight Management – ‘Spark’
- Smoking Cessation Support
- NHS Health Checks
- Online / Digital Behaviour Change Support
- Onward referral to third party healthy lifestyle service providers, such as exercise on referral
What information or data about you do we hold and why do we need it?
In order to provide you with advice and refer you to our partner organisations, we require your name, your address and your contact details.
We also require information with regards to your medical history, status and health in order to ensure that the Live Well Stay Well programme, and the programmes of our partner organisations, are safe and suitable for you. Live Well Stay Well will only allow you to be referred to a lifestyle improvement service if it is appropriate to do so and if you consent for us to do so. You are free to remove your consent at any time. We fully understand that this information is very personal and needs to be kept private.
In the event that you chose not to provide any personal data, we will not be able to support you in achieving your healthy goals, or be able to refer you on to a third party organisation.
Your rights as a Data Subject
If we hold your data, you are classed as a “Data Subject”. Under the GDPR, you have a number of rights regarding how your data is used. These are categorised under:
- Your right to be informed - As a data subject, you have the right to be informed about your what your data is being used for. You can do this by logging into your account on Live Well Stay Well via the login page www.livewellstaywellbucks.co.uk. Here, you can view what information you have provided, see the services that you have accessed and the results that you have achieved. If you are not able to log in to your account, or would like to access this information in a different way, please contact us on one of the methods listed above.
- Your right of access - As a data subject, you have the right to access your data and be aware of what we use it for. You can do this by logging into your account on Live Well Stay Well via the login page www.livewellstaywellbucks.co.uk. Here, you can view what information you have provided, see the services that you have accessed and the results that you have achieved. If you are not able to log in to your account, or would like to access this information in a different way, please contact us on one of the methods listed above.
- Your right to rectification - As a data subject, you have the right to ensure that any of your data can be rectified if it is inaccurate. You can do this by logging into your account on Live Well Stay Well via the login page www.livewellstaywellbucks.co.uk. Here, you can view what information you have provided, see the services that you have accessed and the results that you have achieved. You can also update the information you have provided by accessing your account. Alternatively, If you are not able to log in to your account, or would like to access this information in a different way, please contact us on one of the methods listed above.
- Your right to erasure - As a data subject, under certain conditions, you have the right to have your data erased. This is also known as your “right to be forgotten”. In the case of the services provided by Parkwood Healthcare, these are made available on the basis of being commissioned by Public Health Teams across the UK. Therefore, we have a contractual obligation to provide statistical data to our commissioners for a variety of purposes.
As a result, should you wish to have your data erased, under the requirements of GDPR, we will remove any identifiable data, but will retain an anonymous log of the services you have accessed.
5) Your right to restrict processing - As a data subject, you have the right to restrict how we process your data. At Parkwood Healthcare, we will keep you informed at each stage of your lifestyle improvement intervention with us what we will use your data for and why. Should you not wish to provide certain information, you are not obligated to do so. But if you choose to restrict the data you provide, you may not be able to access all of the services available to you.
Should you wish to restrict the use of your data after it has been provided, please notify us via one of the contact methods above.
6) Your right to data portability - As a data subject, you have the right to be able to access your data in a usable format. Should you wish to have a summary of your data that is held by Parkwood Healthcare, please submit a request via one of the contact methods listed above.
7) Your right to object - As a data subject, you have the right to object to how your data is processed under certain circumstances. These circumstances must relate to grounds specifically relating to his or her particular circumstances.
Should you wish to object, please contact us via one of the contact methods listed above.
8) Your rights relating to automated decision making
At Parkwood Healthcare, we use a simple profiling process to assess whether or not you are able to access certain services. For example, we will only offer support relating to smoking cessation if you smoke tobacco.
We carry out this process in two ways:
- A Parkwood Healthcare staff member will speak with you either in person or on the phone and ask you questions about your health and explain the reasons for the questions.
- You can log into your Live Well Stay Well account and provide that information yourself.
Once you have provided the information, we will recommend different “outcomes” to enable you to get more healthy. However, it is entirely your decision as to which services or organisations you chose to access.
What do we do with your personal information?
Your personal information is only shared between the lifestyle improvement organisation(s) you have consented to being referred to for the purposes of supporting you to attain a healthier lifestyle and Live Well Stay Well.
If you use the services provided by Live Well Stay Well, we have to share your anonymised information with your Local Authority as part of our contractual arrangements with that Authority.
We do not share your data with any other outside organisation except with your express permission. We will not send you unrelated marketing material, nor will we transfer your information to third parties for marketing purposes.
Who is responsible for your personal data?
The organisation with principle responsibility for keeping your data safe is Parkwood Healthcare Limited who can be contacted via the methods above.
Is your personal information kept securely?
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place robust physical, electronic and managerial procedures to safeguard and secure the information we collect.
All data electronically transferred is encrypted and sent by secure methods, and data stored at Parkwood Healthcare Limited is held on secure servers located within the UK. Your information is not shared outside of the UK and no paper records are maintained.
How long will information be kept for?
Parkwood Healthcare provides its services under a contractual obligation to our Local Authority clients. The nature of the information that we retain requires that we hold this information for a period of twelve years from the end of conclusion of the contract period. As a result, this data will be retained until the 31st March 2037, subject to any changes.
In addition, we keep data for statistical purposes which we use as part of our obligations to our local authority commissioners. This information is retained without specific reference to you and is therefore anonymous.
Other Information:
The Head Office of Parkwood Healthcare Limited is:
Parkwood Healthcare Ltd, Company number 03309348, Registered office: Parkwood House, Berkeley Drive, Cuerden Park, Bamber Bridge, Preston, PR5 6BY.